8600-307 Giving Briefings and Making Presentations

Unit Overview

8600-307 Giving Briefings and Making Presentations is a unit within the ILM Level 3 module that focuses on building the abilities and capabilities of the learners to effectively pass information within the organisations. Briefing and making presentations is a critical element that leaders must facilitate to ensure that they can effective communicate with different stakeholders within the organisation. The leaders are responsible for overseeing the activities of teams and the ability of these teams to achieve the designed goals and objectives within the organisation effectively.

While involving the team in pursuing common goals, the leader must be able to coordinate the communication on objectives of the tasks, most effective approaches, the allocation of duties and other activities that should be pursued within the organisation. These duties are conducted using effective briefing and presentation. The leader must understand roles that include identifying the appropriate time and place to conduct the briefing and effective approaches to ensure the information is passed effectively using different communication tools within the organisational context and in their areas of responsibility.

8600-307 Giving Briefings and Making Presentations is a unit that focuses on ensuring that these goals are achieved by boosting the abilities and capabilities of the leader to fulfil their roles and objectives. The main purpose and aim of the unit include being able to give a briefing and make a presentation within the workplace which is one of the main roles of the practising or potential first-line manager. The unit is taught in 4 hours of guided learning and contributes 2 credit values to the completion of the module.

Suitability of the Unit

All leaders within the organisation must contribute to ensuring that they are able to effectively communicate with the people they lead as well as those above their hierarchies of leading to ensure that they achieve their managerial roles and duties. Briefing and making presentations are some of the most common roles of leaders and managers within the organisations. 8600-307 Giving Briefings and making Presentations, therefore, contributes to ensuring that the leaders are prepared to achieve this duty by acquiring the information and skills that they require to effectively give briefings and make presentations within the organisation.

The unit is designed for the lower levels of leadership and management, including first-line managers, junior managers and supervisors within the organisation. They are provided with the information to give briefings and presentations to both their team members in their areas of responsibility as well as reporting to the senior leaders within the organisation.

However, all stakeholders within the organisation have to make presentations and give briefings in different areas of their professional practice, be it reporting on progress or conducting effective allocation of duties. As such, this unit is significantly applicable to all stakeholders within the organisation as it helps to build the skills that facilitate the making of effective presentations and giving comprehensive briefs. It is also critical for team members to pursue the unit to ensure that they are prepared for future leadership responsibilities within the organisation.

Learning Outcomes

Upon completion of the unit, the learners should be able to:

• Understand the appreciate information in line with the goals and objectives of the briefing and presentation process

• Develop a plan for content that they want to give in a briefing or presentation within the organisation or area of responsibility

• Effectively present information in a clear and logical approach

• Achieve the set time limits in giving briefs and presenting information

• Effectively respond to the questions that arise within the briefing and presenting process accurately and clearly

• Effectively conduct an evaluation to collect feedback on briefing an presentation

• Identify areas of improvement and develop a plan to address this area from the evaluation.

Key Learner Areas

8600-307 Giving Briefings and Making Presentations This area of learning focuses on ensuring that the leaders are able to effectively communicate with another stakeholder through effective briefing and presentation processes. Some of the main areas of learning include:

Planning for Briefing and Presentation

This area of learning boosts the ability of the learner to understand the principles of effectively planning a briefing or presentation session. It helps to identify critical aspects such as the account of purpose, content and form of briefing or presentation that they are conducting. Additionally, in this area, the learners are introduced to the various methods of data presentation, including tables, graphs, charts and diagrams, as well as preparing visual aids to support their presentation or briefing process.

Techniques of Briefing and Presentation

This area of leering involves being able to effectively conduct a brief or presentation. The learners are guided in understanding both the formal and informal presentation skills that are to be used in the process. This includes being able to utilise statistical evidence and diagrammatic presentation as well as aids to improve the efficiency of their briefing process. The learners are also helped to use feedback through asking questions or the questions that are asked by the audience in the process.

Monitoring Performances on Briefing

This area helps the learner to develop techniques that are aimed at improving their performances as leaders in the process of giving briefs and making presentations. The learners are taken through techniques that they can use to effectively evaluate the performance in terms of determining the understanding of the topic and satisfaction of the audience to the presentation. It also builds the ability to develop an effective improvement plan and address shortcomings identified in the process of briefing.

Evaluation

On completing this unit, the learners are required to complete an evaluation to determine the accomplishment of learning objectives and achieving the desired learning outcomes. The evaluation includes a written assessment which involves responding to questions on the assessment template as well as complete a supervised practice or simulated exercise to evaluate the practical ability to use the learned principles.