3RAI Recording, Analysing and using Human Resource Information

Module Overview

3RAI is a CIPD level 3 module. If you register for level 3, this one of the major units of study. This module is important to both the learners and orginisation at large. The module will begin with an introduction to recording, storing and analysing of data. As learners, you will gain an understanding on the importance of data in HR practice. The unit is intended to teach on data management for all areas like recruitment, HR planning, reward management, disciplinary, and record management. It also covers the legal implications of collecting, storing, analysing and use of personal data in the appropriate ways.

Module Objectives

By the end of the module learners should:

·       Be able to explain the importance of data in an organisation.

·       Be able to state the different methods of recording and storing data

·       Be able to identify the legal requirements that are needed during recording, storing and access of data.

·       Analyse and interpret data.

·       State the different types of data.

·       Identify the type of data needed.

Module Content

3RAI covers various topics that include:

  Data

You will begin with the definition of data. You will also discuss its importance in human resource. The unit will cover on the types of data that include employment history, demographic data, performance data, and job details. As an HR practitioner you will be able to identify the type of data that is useful to your business. You also cover on the different ways of collecting data and may include interviews and questionnaires. Data management is important in every orginisation because it supports human resource management systems.  

  Legal Aspect of Data in an Orginisation

You will understand on the importance of law in data management. It is very important to follow the regulation. In HR flied it is a must you have data on your employees, finance, performance, goods or services offered by the company etc. In case a government official happen to visit your business for inspection you have the required data to provide. This will also help the best candidates for certain roles. They will have met the requirements that the government has set thus the company will reduce on cost and increase on productivity.

  Storage, Analysing and Interpretation of Data

There only two main methods of data storage that you are going to learn. They are manual and computerised. You will further discuss them in details and be able to identify advantages and disadvantages of both. After collecting the data it must be analysed. This unit will broadly discuss on how and ways of analysing different types of data. After the data is analysed it is interpreted for presentation. To make it easy to understand. With the growth of technology, data management has become easy.

The Importance of this Module in HR Practice

Organisations will always need information on their functionality and performance. This is why 3RAI is an important unit for HR professionals. With knowledge from this unit they are able to develop a system for collecting, storing and analysing important data. It is up to the manager to determine they type of data that is needed.

The data that is collected by companies, helps them to track on their performance. This will help identify areas of weakness and areas that perform better.

The data stored has personal details of the employees. In case there is an emergency at work for example sickness or an accident. The manager is able to quickly inform the next of kin about it.

It is through this module that student will gain the required skills on how to collect, store and analyse data.

3RAI helps continue employee networking. When an employee quits the company that doesn’t mean it is the last time you will see them. You may have new post and they apply. The previous records will help to show you that they have worked there before.

The unit helps in both employee and managerial reviews. In case there is a new manager, the records will help them understand the employee history better and it will also save them time.

This module ensures that there is competency in the company. The records will show areas that the employees are most competent. This will make it easy to assign roles.

Data captures skills for each employees like work experiences, trainings done, interests and educational background. Besides it complies with government regulations and helps to increase productivity.

Through this module, learners will be able to collect, store, and analyse data. This will help them make decisions that will help their businesses achieve their objectives.

Module Applicability

This module is important to the following people:

  Human Resource Students

This module is importance to students because when they start their practice as HR managers, they will learn the importance of data. They will also know how to collect it, store it and analyse it.

  Those Willing to Upgrade their Skill

HR managers or learning and development managers that are willing to upgrade their educational background should also study this unit.

  Organisation

The organisation will be able to know how to record, store and analyse data. It should also know what type of data is useful to them. The module is also important to the organisation because it is a legal requirement.

Sum up and Evaluation

3RAI is an important unit that every CIPD level 3 learner should pass. The assessment is through a word written document. Learners are expected to complete three activities. While completing this activities they are expected to use real illustrations from the orginisations that they work in while pursuing the module.

Human resource management is dependent on good recording keeping, proper data management systems and application data in formulating decisions. Data management should use a systematic approach that complies with the government regulations. This module is important it identifies unfilled job positions and makes it easy to select the best candidate for the position.