516 Planning, Procuring and Managing Resources

Unit Overview

516 Planning, Procuring, and Managing Resources is a unit within the CMI Level 5 module that focuses on ensuring that they are able to achieve the desired goals in resourcing within the organisation. Leaders have a responsibility to identify the needs in terms of resources within the workplace. It involves understanding the principles within the workplace that are associated with identifying sources for the workplace in the specific areas of responsibility. It is important for leaders to set up effective planning, procuring, and managing resources.

This involves being able to effectively use principles of planning, which focuses on identifying the needs of the organisation and appropriate procedures that the leaders must use to address the needs of the individuals. It is also critical for the leaders to be able to procure the resources, which involves acquiring the resources through recruitment or purchasing required resources, managing resources lastly, and focusing on ensuring that the resources are utilised for their assigned roles which contribute towards achieving the goals and objectives of the organisation.

516 Planning, Procuring, and Managing Resources is a unit that helps to improve the ability to identify resource needs, source them and ensure that the organisation is able to meet the goals and objectives of the organisations. The unit presents the learners with principles that they can use to evaluate the need within the workplace as well as ensure that they are able to meet the needs of the organisation. Learners are guided to understand the principles of purchasing resources and meeting the needs of the organisations. It is taught in 24 hours of guided learning and contributes 6 credit values towards the completion of the CMI Level 5 module.

Suitability of the Unit

Leaders must be able to ensure that their areas of responsibility have access to relevant resources that are required to meet the needs of the organisation. The process of acquiring resources involves different procedures, which involve planning, procurement, and management of the resources to meet the goals and objectives of the organisation. The process of planning and procuring are aligned with ensuring that they are able to achieve the desired resources to achieve the goals of the organisation.

The leaders must, therefore, be trained to ensure that they can effectively manage and oversee these processes and ensure that the teams and organisation, in general, achieve the goals of the organisation. The unit is, therefore, effective and suitable for the leaders within the workplace. It improves the performance of the leaders in relation to the goals and objectives of the teams and organisation in general. 516 Planning, Procuring, and Managing Resources is a unit that is designed to meet the learning needs of middle managers within the organisation.

Middle managers are required to compile the resource needs of the teams that they guide in their areas of responsibility. They are also required to ensure that they harmonise these needs with the plans and budgets within the organisations. The unit can also be implemented to effectively improve the performance of other leaders, including senior managers, junior leaders, team leaders, and employees, by ensuring that they understand the principles of handling resources within the workplace.

Learning Outcomes

Upon completion of the unit, the learners should be able to:

• Understand the significance of effective and efficient use of resources within the organisation

• Evaluate the process of effective and efficient resource use within the organisations

• Identify factors that could affect the resource planning designed to meet organisational goals and objectives

• identify approaches and tools used to evaluate a change to resourcing

• understand the sources and methods of collecting information on resource planning requirements and strategies

• understand the options of the supply of resources to ensure that they meet organisational goals and objective

• evaluate the process of effective procurement

• understand the stages of the procurement process within the organisation

• evaluate messages that can be sued to effectively select suppliers and recruit employees within the organisation

• identify strategies used to effectively predict and manage disruptions within the resource supply sources

• understand methods to record, monitor and report on the use of resources within the workplace

• Provide recommendations on the use of resources within the organisation.

Key Learning Areas

The unit is designed to meet the learning needs of the leaders who are tasked with identifying relevant resources of the organisation. The learners are provided with training in different areas, including:

Planning and Managing Resources

This area of learning is critical in ensuring that the learners are able to achieve the desired goals and objectives in relation to beginning effectively to plan and manage resources. The learners are guided on approaches that are designed to ensure they effectively understand the needs of resources within the workplace. They are guided to appreciate the different principles that are designed to meet the goals and objectives in relation to the needs of the organisation.

Procurement of Resources

This area of learning guides the approaches to procuring resources within the organisation. The learners are guided to understand the processes of procurement, including the definition, selection, negotiation, and contract management stages which are essential in seeking supplies within the workplace. Learners are also guided to understand the principles of procurement that guide being able to effectively handle the process of sourcing supplied within the organisation.

Monitoring Resources Use

This area of learning focuses on understanding the principles that can be used to effectively achieve the desired levels of utilisation of resources within the workplace. The area covers critical information on learning that include the method ds of monitoring and evaluating the performance of individuals. It involves being able to collect information from the stakeholders in relation to the organisational needs. the learners are provided with approaches to measuring the key performance indicators and ensuring that they are aligned with the organisational goals and objectives.

Evaluation

Upon completing the unit, the learners should be able to complete an evaluation to ensure that they master the contexts that have been taught within the unit. The learners are required to complete a written assessment which evaluates their performance in line with the content that has been taught within the unit. Learners are also evaluated using simulated exercises and supervised practices within the real-life world setting.